The City Secretary’s Office is a dynamic information center whose services impact a diverse clientele, including the general public, the media, and other governmental entities. Although the City Secretary’s Office is traditionally associated with municipal elections and recording Council meeting minutes, its scope of business also includes the following:

• Supporting Council during City Council meetings – audio-taping the meetings, registering citizens to speak, and preparing minutes of the meeting
• Retaining and distributing official Council documents
• Preparing citizen recognitions and honorary documents
• Coordinating appointments to City boards and Commissions
• Maintaining official public records
• Consulting and training City departments on records management systems, policies, standards, and guidelines
• Inventorying, transferring, storing, retrieving, and retaining records from City departments according to State law
• Preparing charitable solicitation permits
• Distributing codified updates to the City Code of Ordinances
• Accepting official sealed bids and proposals for City projects